AAUW-MA Administrative Coordinator Report 2008

2007-2008 AAUW-MA Directory

• Compiled, published and distributed

AAUW-MA Annual Report

• Compiled, published and posted

The BayStater

· Compiled, edited and published fall, winter and spring issues

· Distributed to board, branch presidents, past presidents, liaisons, collaborative partners, AAUW-MA honorary members, Association, MA members at large, and others, posted to state website

AAUW Convention, Phoenix, Arizona

• Attended Convention
• Participated in the Taste of Success exhibit with the My Turn to Learn project

Summer 2007 Training (September 8, 2007)

· Presented new AAUW website workshop at Summer Training

New England Regional Conference (October 12-13, 2007, Brattleboro, VT)

· Attended conference

· Panelist (membership)

· Merged individual panelist’s Power Point presentations into one

· Presented report on the AAUW Membership Strategic Process Task Force

· Posted resource materials on state website and distributed to New England states

North Shore branches merger meeting (January 26, 2008, Beverly)

· Attended and presented on available choices for branches: disbandment, satellite, merger

Winter and Spring Conferences (February 2, 2008, Lowell, April 4-6, 2008, Hyannis)

· Participated in planning

· Registrar, includes name tags, folder labels, name labels, presenter placards, photocopying , etc.

· Consultant on agenda, evaluation sheet, meals, expenses

· Prepared agenda, evaluation sheet, candidate biographies, certificates

· Posted conference information on website

Web Manager

• Researched website hosting, chose new host saving dollars a month for better services

· Maintained and updated website on regular basis

· Continued to redesign website

· Photographed events

· Uploaded Hingham Area and Taunton Area branch web pages on regular basis

· Posted newsletters and other information from branches when received

· Maintained web pages for Attleboro, Boston, Canton, Cape Cod, North Shore and Worcester branches, link to Newburyport Area page

· Danvers-Topsfield, Melrose-Wakefield, Merrimack Valley have no page other than a membership contact link

· Updated Leader Links page as needed

· Actively participated in AAUW Web Managers listserv

· Joined a Facebook AAUW strategy group to help AAUW members learn yet another way to keep AAUW visible. Participated in the authorship of two documents distributed to AAUW Web Managers encouraging them to investigate Facebook

· Continued “learn as I go” method of web managing

Communications liaison

· Forwarded messages from AAUW-MA president, New England Regional Director and collaborative partners

· Fielded Q&As

Database manager

· Switched to AAUW online Membership Database

· Communicated with AAUW-MA treasurer to maintain up-to-date, accurate branch membership files, but it is up to branch treasurer to keep online files accurate

Vision

· To investigate most efficient, economical means to establish a state-wide email distribution list

· To build a state-wide membership email list for distribution of BayStater and messages approved by AAUW-MA president (or committee appointed to do so)

AC note

• While some of the above are not technically specific duties of the Administrative Coordinator, it is impossible to separate some categories into strictly “volunteerism” vs. “contractual” since one of the foremost requisites for the AC position is a thorough knowledge of all things AAUW.